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SAP HCM

Introduction

Human Capital Management is in period of revolution. To get an optimized and talent-driven companies, more organizations are moving from legacy system to more advance technology in Human Capital Management.

The general idea on HR is related only to recruiting. But HCM is much beyond just recruiting. In an organization, HR not just hires employees but segregates employees based on various factors such as department level, payment days, payment details, designations and more. Besides, various other works such as promotions, employee engagement and team motivation tasks are taken care of by the HCM. These works might sound very simple; however, working out all these for people of an entire organization is not an easy work at all. To streamline all such HR processes, SAP ERP operations are widely used. SAP HCM ERP is one of the most flexible software for HR processes widely used across industries.

VSD Technologies is the leading SAP consulting in the industry to provide best in class solutions and services. See the market through the lens of the chief human resources officer and learn how technology allows you to empower your employees.In the era of digital transformation, human capital management has the prospect to lead the transformation of people and technology. We are at the forefront of the Era of Digital Transformation; a time when technologies are rapidly starting to converge on the way we do business today.

SAP HCM Services
  1. SAP HCM Implementation
  2. Post Go-Live Stabilization
  3. Data migration from legacy system
  4. Upgradation in HCM
  5. Annual Maintenance Support
  6. Annual Budget Changes
SAP HCM Modules

Organizational Management

Organizational Management ensures a smart management of time and resources in the workstation.The organization structure divides organization structurally/departmentally. It is built with various elements such as divisions/subsidiaries, departments/functions and the positions along with the reporting relationships between various positions.

This process deals with the definition of the organization structure. It explains the meaning of various objects in SAP such as organization units, positions, jobs, person, tasks etc. in SAP context.

Personnel Administration

SAP PA stands for Personnel Administration. It’s a sub-component of the HCM module in SAP. As the name says this module handles the task of administration of Employees. It saves time and cost by easing regular administrative task on employee related data and functions.

It stores the complete employee related data in a structured way and automatically checks the integrity of data. Using SAP HCM PA, employee administration will be easy and effective. It helps to manage the functions like payroll calculations, employee benefits, their personal data etc. It also helps to track various details like cost and compensations spend for employees. Country specific variations of this module are available to deal the employee data for the companies that have operations on various countries. It helps he large organizations to deal the employees in a standardized way.

  • All the data about an employee will be stored in HR info-types.
  • “Master data fast entry” feature in SAP PA helps to enter bulk data into the system and saves the time.
  • Various types of reports are available to monitor and control.
  • ESS (Employee Self Service) feature helps to change the employee data by employee itself. Employee can login and can change their data. It helps to save the time and more up to date data.
  • Administrator can search, edit, and delete the records

E-Recruitment

This process is an automated web-based recruiting process that assists HR professionals in hiring appropriate talent. It opens up innovative ways of recruitment processes in an organization.Managing enterprise recruitment is an important business module due to the number of processes involved in these operations along with the output expected from each one. Recruitment process is an integrated process of HCM if you look at it in relation to other modules like: Personnel Admin, Talent Management.

To stay competitive, organizations must efficiently manage people during every phase of recruitment, from applicant entering, scheduling interviews, till the process of hiring.

Time Management

This process assists one in the processes of planning, recording and valuation of employee’s performance for a certain period of time. The impact of employee’s presence and absence in the organization is evaluated in this process. Also attendance management, calculation of wages, log-in and log-out report etc., are included in this process.

Positive TM

Positive Time (+ve Time) Positive time is plays the total role of workflow. All the processes related to time are automatically gets executed in the background.

Positive Time Management we have two types of recordings:

  • With Clock times – Complete time recording is captured
  • Without Clock times – Only Number of hour worked is captured

Negative TM

Where the all-time related activities like validation of the attendance, posting of absence for wage deduction etc. are done manually. It has less level of integration among the different components of time management.

No clock times and assumed employee is working unless and until his or her absences are entered.

Payroll

This process as the term defines is all about the pay-scale and compensations given away to employees. From salary to overtime pay, comp-off pay and compensation program, everything is calculated in this process.

Payroll is used to calculate remuneration for work performed by individual employees. Payroll is an umbrella term for a variety of work processes, such as the creation of payroll results and remuneration statements, bank transfers and payments by check. It also covers a number of subsequent activities such as the posting of results to Accounting and other evaluations.

The purpose of payroll program is to run at a specific point in time, not only to calculate an employee’s basic remuneration but also any special payments, overtime payments or bonuses that must be effected for the period in question.

The following processes will be mapped as a part of Payroll:

  • Payments and Deductions or Allowances (Earnings) and Deductions
  • Variable Pay
  • Loans and Advances
  • Payroll Process
  • Payroll Posting to FI

Off-Cycle Payroll

An off cycle pay is processed outside the normal payroll run. Examples of an off cycle pay would be:

  • If an adjustment is required to pay to correct a mistake.
  • An employee has missed being paid Absence/Leave.
  • Final pay for a terminated employee not leaving on their usual pay day.
  • A late payroll timesheet that has missed the scheduled close of the payroll run.

ESS and MSS

Employee Self-Service helps employees to individually track various data of their tenure in an organization. On the other hand Management Self-Service is a vital process for the managers to create and maintain the data of employees.

Employee Self Service is an application which enables the end users to have access to their own data and maintain the same. They can also view their organization details, their own salary slips, tax details etc. Personal data include contact details, bank information etc. Employees can raise leave/travel requests which is sent for approval to managers through automated leave and travel processes.

Employees having data at their fingertips in the user-friendly ESS portal providing great clarity and transparency to the HR System of the Organization is the key advantage of ESS.

Personal Information & Hierarchy

  • Time In/Out Corrections
  • Leave Request
  • Payslip
  • Form 16
  • Travel Request
  • IT Declaration

Fiori Application

Fiori Application is latest technology to interact between HCM and Employees through mobile platform. There are different standard app are available for HCM.

  • My Leave Request
  • My Paystub
  • Employee Look-up
  • People Profile
  • Team Calendar
  • Team Events
  • Approve my Leave Request
  • Approve my Timesheet
  • My Benefits

Reporting

Finally, reporting allows HCM team to deliver comprehensive and up to date information of all its employees. The reporting tool also enables one to track the hierarchal structure followed in an organization.

Travel Management

SAP Travel Management is an integrated solution to handle employee’s trips in an organization. It provides integrated functions such as trip planning, trip creation, trip approval, trip settlement, settlement of travel expenses & expense reimbursement etc.

SAP Travel Management is integrated with two important SAP module Financials (SAP FICO) and SAP Human Capital Management (SAP HCM).

Travel Management has three main sections

  • Travel Request
  • Travel Planning
  • Travel Expenses

Performance Management Appraisal

Employee performance management with the SAP Human Capital Management solution helps you effectively plan, evaluate, optimize, and analyze the performance of your personnel. You can set individual objectives by cascading your enterprise strategy, assess performance through appraisals and feedback, and reward your employees accordingly.

The solution is highly adaptable, allowing you to tailor the content of performance feedback

Key Features

  • Goal setting – Align team and individual goals with corporate goals
  • Performance appraisal – Support managers in calibrating team performance
  • Development planning – Identify skill gaps to plan for employee development and training
  • Pay for performance – Link performance management with compensation management

Business Benefits to Organization

  • Achieve corporate goals by monitoring workforce progress toward broader objectives
  • Increase workforce productivity through individual feedback and targeted development
  • Improve execution of enterprise strategy by helping every employee understand and act upon organizational objectives
  • Support employee development through consistent and efficient objective-setting and appraisal processes
  • Increase employee morale and retention through individual development plans, fair and consistent feedback, and performance- based compensation
  • Develop deeper talent bench strength through identification, management, and cultivation of high-potential and top performers
  • Speed time to value by implementing a streamlined process based on best practices enabled by a configuration wizard

Training and Event Management

Training and Event Management is an integral part of SAP HCM and has interfaces to all of the relevant SAP application components, making it a basis for extending and updating employee’s skills and knowledge. Integration with Personnel Development lets you convert training proposal is directly into bookings for employees with qualifications deficits or needs.

It has wide range of powerful functions to enable plan and manage all kind of business events from training events to conventions simply and efficiently. Within a single window SAP Enterprise Learning brings learning management systems and content management systems to provide an all-inclusive training platform for an organization. It integrates functionality for back-office ERP with both areas and provides scope for traditional classroom training, virtual learning events, web-based training, and computer-based training, with collaboration features.

Its flexible reporting and appraisal functions provides important decision support feedback to ensure that the business events both high quality and effective.

SAP Success factors

Success Factors is a leading provider of cloud-based Business Execution Software which delivers business alignment, team execution, people performance, and learning management solutions to organizations of all sizes across more than 60 industries. SAP SuccessFactors is a cloud-based HCM solution and developed on Software as a Service (SaaS) model.

Key Features

  • Recruitment
  • HR Transactions
  • Changes and Transfers
  • Position Management
  • Time Off
  • Payroll Time Sheets
  • Reporting, Compliance and Auditing
  • Integration & Extensibility
  • Learning and development

Employee Central

SuccessFactors Employee Central provides an option to manage key HR operations and contains HR master data like employee name, identification, user name, etc.

The most important features of Employee Central are listed below

  • As SuccessFactors is a cloud solution and manages quarterly, you can easily accommodate an organization’s changing work force structure
  • SuccessFactors Employee central manages different events occurred in the life cycle of an employee. You can track basic events like new hire, promotion, transfer and new assignment, and other activities in Employee Central
  • Integration of SuccessFactors Employee Central to ERP is more robust and provides better quality HR solution.
  • It provides additional functionalities like increased cloud solution portfolio, integration with third party products, outsourcing function, etc.

SAP SuccessFactors Goal and Performance Management

SAP Performance and Goal management helps people managers to align individual goals with the company business objectives and core values. It ensures that all the employees are working on same similar goals to achieve and eliminate gap and stay on the right path to achieve organization goals.

If a customer purchases Goal and Performance management together, then all the goals in Goal management are automatically populated in Performance management. Performance management helps managers to measure metrics as per employee performance to meet objectives as per company targets and objectives.

SAP SuccessFactors Onboarding

Using SuccessFactors onboarding, you can engage new hires from the start. It is important to provide enhanced onboarding experience to the new hires to engage top talents from university.

SuccessFactors Onboarding provides an exceptional, enhanced set of onboarding activities in an organization to manage new hires from the start.

Key Features

  • Hiring coordinator can initiate onboarding for hires recruited through SuccessFactors recruitment.
  • Hiring process involves kickoff onboarding process in SuccessFactors for all hires and complete new hire steps.
  • Onboarding involves follow up with hire to make sure that he has completed new hire steps and has taken advantage of the new hire portal.
  • Onboarding can be integrated with recruitment and Employee central to manage new hire activities.